How we handle your information

Prepared in line with the Data Privacy Act of 2012 (Republic Act No. 10173).

Bantay ABE: Tulong Bayaw Network is a member-funded mutual aid program. To run it, we collect and keep some personal information. This page explains what, why, and what your rights are.

What we collect

• Your details: full name, PRC license number, region, mobile number, and a password (stored only in scrambled form, never readable).
• Your beneficiaries and family: the names and relationship of up to 5 people you list — your spouse, parents, children or others — who receive your death benefit, and who can be covered when a claim is filed for them.
• Identity documents: a photo of your PRC ID and a selfie holding it. These are used only to confirm you are a licensed engineer, are stored privately, and are opened only by the staff who verify members. Every time staff open them, it is recorded.
• Your payments: amounts, payment method, reference numbers and any receipt screenshot you upload.
• Your claims: the assistance requested, notes you write, and supporting documents such as a death certificate or hospital bill. These can contain sensitive personal information about you or your family.
• Activity records: sign-ins by admins and actions taken on accounts, kept in an audit log.

Why we use it

• To register you, verify you are a member, and keep your membership and balance up to date.
• To confirm your payments and to review and pay assistance claims fairly.
• To keep honest records and let admins check each other’s work.
• To send you notices about your account inside the portal.

We do not sell your information and we do not use it for advertising.

Who can see it

• You can see your own information.
• Program staff (admins, treasurers, approvers, and regional coordinators for their own region) can see members’ details, payments and claims, because they need it to do their work.
• The public sees only totals and recent assistance with no names. Scanning or checking your member ID shows only your first name, last initial and whether you are active.
• The system is hosted on Cloudflare, which stores the data on our behalf under its own security and privacy terms.

How long we keep it

We keep your records for as long as you are a member and afterwards for as long as needed to keep accurate financial records of the fund. Claim documents are kept for the same reason.

How we protect it

• Connections are encrypted. Passwords are stored hashed. Admin accounts can use two-step sign-in.
• Receipts and claim documents are stored privately and can only be opened by you and admins.
• Admins’ actions are logged.

Your rights

You may ask to see the information we hold about you, to have it corrected, to object to how it is used, or to ask for it to be deleted where it is no longer needed. Note that records of money received and paid out may have to be kept so the fund’s books stay accurate.

If you believe your information has been mishandled, you also have the right to complain to the National Privacy Commission.

Contact

To use any of these rights or to ask a question: contact a program admin.

By registering you confirm that you have read this notice. If you list family members, please make sure they are comfortable with their names being kept for this purpose.